Job Title: Senior Associate / Asst. Manager - HR Operations

Location: Domlur, Bengaluru (On-Site)

Experience: 4-6 Years

Department: HR / People Operations

Employment Type: Full-time

About Apna

Since 2019, Apna has connected over 60 million jobseekers with more than 250,000 enterprises and small businesses across India. Founded by Nirmit Parikh, a Stanford graduate and serial entrepreneur who recognized the challenges in entry-level hiring, apna has rapidly grown to become India's fastest unicorn in 2021 achieving this milestone in just 21 months.

Backed by Marquee global investors Insight Partners, Tiger Global, Lightspeed India, Sequoia Capital, and GSV, we're revolutionizing livelihood creation across India.

Role Overview

We are looking for a proactive and detail-oriented HR Operations Professional with strong experience in managing the end-to end employee lifecycle (hire to retire). The ideal candidate will drive HR operational excellence, ensure compliance and deliver a seamless employee experience across all stages of employment.

This is a mid-level, individual contributor role requiring strong ownership, process orientation, and stakeholder collaboration.

Key Responsibilities

1. Hire to Onboard

• Manage the complete onboarding process New Joinee Onboarding, documentation, verification, induction, and HRIS creation
• Ensure all employee records are complete and compliant before joining
• Conduct induction sessions and coordinate with cross-functional teams for Day 1 readiness

2. HR Data & System Management

• Maintain accurate employee data in internal HR systems
• Regularly audit employee records for accuracy and compliance
• Manage HR dashboards, reports, and data insights for decision-making

3. Payroll & Benefits Administration

• Collaborate with Finance to ensure accurate monthly payroll processing
• Liaise with internal HR/Finance teams to capture all payroll-impacting changes.
• Validate data inputs from HRIS, time tracking, benefits, and variable inputs (Allowances, bonuses, commissions, etc.).
• Must verify that all Flexible Benefits Plan (FBP) entries are correctly calculated and disbursed within the stipulated timeline.
• Process monthly salary and Bimonthly Full and Final settlements
• Timely submission of reports to Finance & Accounts and audit support.
• Develop, document, and continuously improve payroll management.
• Oversee the vendor's payroll & compliance, ensuring timely resolution & quality responses within the agreed turnaround time (TAT).
• Implement internal controls and mitigate risks related to payroll and compliance.
• Identify gaps, educate and make improvements for smooth functioning.
• Administer employee benefits such as insurance (GMA/GPA), reimbursements, and claims
• Handle employee payroll-related queries with accuracy and confidentiality

4. Compliance & Policy Governance

• Ensure adherence to statutory requirements (PF, ESIC, PT, Gratuity, etc.)
• Coordinate with internal/external auditors for HR compliance audits
• Support the implementation of new HR policies and process updates

5. Employee Lifecycle Management

• Oversee employee confirmation, transfers, and internal movements
• Manage exit formalities, Full & Final (F&F) settlements, and BGV closures
• Maintain proper documentation for all lifecycle events

6. Process Improvement & Stakeholder Management

• Identify process gaps and lead initiatives to improve HR operational efficiency
• Partner with HRBPs, Finance, Legal, and Tech teams for smooth process execution
• Contribute to HR automation and digitization projects

Qualifications & Skills

• Bachelor’s degree in HR, Business Administration, or related field
• 4-6 years of proven experience in HR Operations or HR Shared Services
• Strong understanding of HRIS systems (HROne, Darwinbox, GreytHR etc.)
• Working knowledge of Indian labor laws and HR compliance
• Excellent communication, problem-solving, and stakeholder management skills
• Detail-oriented with strong data management and process ownership
• Must have handled end-to-end Indian payroll activities for at least 700-1000 employees, Consultants & Interns.
• Hands On knowledge on Statutory compliances, Monthly Remittances, Filings & Returns, Year End activities etc.
• Expertise in MS Office & proficiency in G-Suite will be an added advantage.